The Communications Report helps educators monitor sent communications (Announcements, Activities, Child Stories, Weekly Summaries, Parent-Teacher Conferences) over a period of time and the extent to which families engage with those communications.
The step-by-step instructions below will discuss the following:
Viewing the Communications Report
(1) Click Context Selector Dropdown
(2) Select the District's name
(3) Click Reports
(4) Click Communications
Navigating the Communications Report
Communications Report Filters
Similar to other Connection Health Reports and At Risk Reports, the Communications Report has a data filter on the upper left side page.
Segments
|
District Name, School Name, Class Name
|
Communication Type
|
Announcement, Child Story, Weekly Summary, Activity, PTC
|
Date Filter
|
Past 7 Days, Custom
|
Segments
- You can filter the data that will be shown on the Communications Report graph by district, school, or classroom level. Click the "Segments" drop-down button to adjust the report to what you want to see.
- You can either select a school or a classroom from the list of the "Segments" pop-up window or type its name on the search bar.
- Once you select the school, you can choose either all classes connected to the school or just a specific class.
- Once you choose a school or a class, the "Segments: All" button will change to the school's name or to a class name whichever was selected on the previous page. For this example, we’ll choose the “Palm Coast Middle School (Demo) which is the school’s name.
- If you want to go back and change the selection, (a) click the drop-down menu, then (b) click "Cancel Selection" and “Change” to select a different school or class.
Communication Type
- The Communications Report gathers data for all sent Announcements, Activities, Child Stories, Weekly Summaries, and Parent-Teacher Conferences. By default, the report shows all these on the graph with different colors.
- You can filter the graph by one, multiple, or all communication types by clicking the drop-down button.
- Put a check in the box next to the only type of communication that you want to see on the report.
- Click "Cancel Selection" or remove all checks to go back to all Communication Types.
Date
- You can adjust the data shown on the report by filtering the date. By default, it will show “Past 7 days”.
- You can also click on “Custom” and select a date range. Then, click Apply.
Note: Reports will only show data for the current school year.
Communications Report Table
Below the graph is a table that lists all Communications sent. The data will depend on the filters you applied following the instructions above.
-
Title
-
Date Sent
-
Communication type: Announcement, Event, PTC, Child Story.
-
Audience: the school or class or student's parent the communication was sent to.
-
Read rate: - the percentage of how many viewed the communication over the total number of intended recipients
-
Details
-
- Checkmark - # of how many viewed over total recipients
- Message bubble - # of comments
- Heart - # of reactions to the communication
-
Click here to return to the main menu- or ask for help!