- Archiving students who are no longer in the school.
- Archiving students when setting up automated roster synchronization with Clever, ClassLink, or OneRoster.
- Archiving student duplicates that you don't plan to merge.
When you archive a student, a few things happen.
-
Student status changes to Archived. It makes the student disappear from the default view of every Directory which is set to show Active students. The student also disappears from the Connect Reports. But he remains assigned to his school and classrooms, his guardians have the same access that they had before.
-
Student guardians stop receiving certain notifications. If a guardian doesn't have any Active students in a class, he will not receive daily and weekly summaries, activity reminders, classroom announcements, and notifications about announcement comments from the class. The same rules apply to school- and district-wide announcements - if there are no Active students, guardians do not receive these notifications.
-
The student becomes eligible for being removed from the school. When a student is removed from his school, his guardians lose access to the school and its classes, student backpacks are deleted, and student data is removed from SchoolStatus Connect Reports.
Note: You are unable to archive Synced Students. It is not allowed to archive students who are part of an automated roster synchronization. This fact can be used in schools that use roster synchronization with Student Information Systems (SIS) to clean up student records - if you select and archive all students, synchronization-managed students won't change, but all other students will be archived. You will also receive a flash message about it.
Note: If it is important to make sure that guardians of graduated/archived students don’t have access to schools and classes anymore, you will want to remove the families from SchoolStatus Connect. There are two ways to make it happen.
1) Completely remove archived students from schools. It will completely erase all historical information about them. Please let us know at support-ct@schoolstatus.com if this is the path you’d like to follow. 2)Remove guardians from Archived students. This action is available on the Directory page, but please make sure to use Directory Filters and only choose Archived students before you actually remove guardians.