Sharing a Google Doc is easy in SchoolStatus Connect
We know that there are some documents in your Google Drive that you want to share with parents and students. SchoolStatus Connect allows you to seamlessly attach a document from your Google Drive in an Announcement, Story, or Activity.
The steps and images below walk you through how to share a document from Google Drive by sending it as an Announcement. The steps are very similar when you want to send it via Share a Story or Activity.
Before following the steps below, please make sure that the document that you will be sharing from your Google Drive has the "On - Anyone with the link" and "Can View" settings so that the parents will not need to log in to their Gmail account or create a Gmail account to access the document. Here's a sample screenshot of the sharing option:
Please follow these steps to share a document via Google Drive:
- Once on your Home page, click the green plus key on the upper right side of the page.
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Choose Announcement.
- Fill out the "Title" and the "Message" then click "Connect to Google Drive to Attach files".
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A pop-up window will appear asking you to sign in to your Gmail account. Choose the correct Gmail account if you have multiple accounts. You may be asked to type in your Google password after picking the correct account.
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Click Continue to connect your SchoolStatus Connect account to Google.
- Now you will see the Drive logo option in your announcement.
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Your Google Drive will show up. Type the title of the document that you want to share in the search box. As you begin typing the title, it will show you some search results. Click on the correct document.
Note: To attach a new file from Google Drive, the file will need to be uploaded to Google Drive separately first, then selected from the attachment flow.
- You will now see at the bottom of your Announcement that the Google document is already attached.
- Click Preview to see what it looks like via email.
- Click SMS Preview to see what parents see when receiving an SMS notification.
- Click Send if you're done.
- The next page will show the Announcement that was posted on your Home page with the document from your Google Drive attached.
Note:
- If the user has both email and SMS contact details, the default notification method is determined by each district’s settings. If notifications are not successfully sent to the preferred channel, the system will use the alternative method. For example, if the user's email inbox is full and the notifications are not delivered successfully, the system will send the notifications to SMS. Once the issue behind the failed emails is resolved, and the user’s email status is reset either by the user or by Connect support, the system will revert to sending communications via the preferred channel - email.
- If you need to attach a Google folder (not a document), (13) please click the Google folder only once to highlight the folder, and then (14) click the "Select" button on the lower left side. Clicking the folder twice will not attach the folder. It will just show the content of the folder.
- To attach a new file from Google Drive, the file will need to be uploaded to Google Drive separately first, then selected from the attachment flow.
- All documents uploaded via Google Drive will also be added to the "Library" with an option to filter these documents only.
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