Once staff members have been added to Connect with Admin or Staff permissions, you may give extra permissions to select staff members. An example may be a staff member that needs to be able to communicate with the entire school and therefore need access to some Admin permissions. In short, this feature gives District and School administrators the ability to grant school staff granular custom permissions.This article will explain how you can update custom permissions and how they are pulled with roster synchronization.
Note: Custom permissions relate to adding/removing and managing students in Connect.
Pro tip: To alter the permissions that staff have in relation to managing students who have already been added to Connect, head to the classroom or settings page.This will affect all of the staff in the class or school.
Customizing Staff Members Custom Permissions
Permission Title |
Access Details |
|
Permissions Admin |
Ability to update staff members' Custom Permissions. |
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School-Wide Communications |
Access to all Schoolwide communication features. |
|
Rostering Administrator |
Can manage Schoolwide Directory; enroll new students, add staff, assign students and staff to classrooms, manage guardians, and set staff's job titles. |
|
Content Moderator |
View and manage flagged content for moderation |
|
Engagement Visibility |
Access all engagement log entries for students that belong to you. Note: When enabled, users can view engagement logs and details for all students within their access scope. Note: When disabled, users can only access communications where they are a direct participant. |
|
Users Manager |
Update active student, staff, and guardian accounts. |
|
Family Access |
Access to Schoolwide Directories and the ability to view and contact students and families. |
Note: Custom Permissions can be assigned to staff members by an Admin with Permissions Admin and Rostering Admin access.
Customizing a Staff Member' Custom Permissions
1. Go to the School's Directory
2. Search for the school staff's name and click it
3. Under the user's profile, click the School
4. Select the user's job title
5. Set their Custom Permissions
6. Click Save
To learn more about the Directory click here
To learn more about the Engagement logs click here
Special Notes:
- A Permissions Admin cannot remove their own permission set.
- With SchoolStatus Connect, a school staff member can have any combination of six available permissions. While school administrators may have all six permissions, some staff members may have none. A setup like that allows bus drivers, custodians, or other non-teaching staff to be part of SchoolStatus Connect and receive school communications, but have no visibility or access to student data.
- The default permission set for a School Leader in a SchoolStatus Connect School includes four permissions:
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-
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Permissions Admin
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School-Wide Communications
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Rostering Administrator
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Family Access
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- For School Teachers, the default set of permissions only includes the Family Access permission.
- District Leadership and District Staff can't be personalized in the same way.
Pro tip: We recommend untoggling family access so teachers only have access to thier class directories
How does roster synchronization set staff permissions?
If you set up roster synchronization for your school or district, some staff members may get added to your schools by the sync. The permissions they get depend on their role in SIS data and whether they are already part of the school or not.
Types of staff members
Currently, the sync recognizes two types of school staff members - administrators and teachers (or not administrators). This type is defined by the data your SIS sends to SchoolStatus Connect. For the SFTP or ClassLink sync, if the user role is administrator, he gets all permissions except for the User Manager and Content Moderation. These two permissions can be later assigned to him manually. The same rules apply to users who are listed as Staff on Clever.
Staff members with other roles in SIS data are only given the Family Access permission.
Existing staff members
Please note that synchronization sets staff member permissions only when it connects a staff member to a school. It only happens once or doesn't happen at all. For example, if a user did not exist on SchoolStatus Connect, or existed but was not associated with a school, when the sync adds him to the school as a teacher, he only gets the Family Access permission. If you now change permissions for this user, the subsequent sync won't do anything to them because the user is already associated with the school.
If before you launch the sync for the first time a user is already a school staff member with a certain set of permissions, the sync won't change them because it doesn't add the user to the school, he was added there before.
With the rules above, you can be sure that permissions that you manually set for school staff members persist.
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