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Copying My Roster From a Spreadsheet to SchoolStatus Connect

Leslie
Updated
Teachers can upload students' and guardians' information into the class on SchoolStatus Connect by copying their data following a standard format using a spreadsheet.
If you are uploading to the School-level Directory, please click here.
Spreadsheet Format
Copying and Uploading the data from a spreadsheet
 

Spreadsheet Format

Please remember that all headers/column titles must be followed and copied for this process to work.
 

Student Columns

Required Fields: student first name and student last name

Parent/guardian Columns

 

Required Fields: guardian 1 email OR guardian 1 phone. Must have at least one or both.

 

Note: If you want to put the parents' names, they MUST have both first and last names. Otherwise, leave them all blank.

 

You can see the list of Language codes here and the Grade level codes in the table below.

 

You can upload up to TWO parents/guardians per student at a time using the Copy from a Spreadsheet method. Add another set of columns for the second parent/guardian as shown in the sample photo below. The same conditions as the first parent/guardian columns have to be met.

 

You can use this sample spreadsheet as a template.

 

Copying and uploading the Data from a Spreadsheet

Before heading to the Directory make sure you are in the correct context.

 

1. Click the Directory tab

2. Click the black button 

3. Select Copy From a Spreadsheet


4. Copy the data from your spreadsheet.


5. Right-click on the Paste Here section and click Paste


 

6. Review the roster data and, if everything is correct, click Import


Note: You may get errors when the values are invalid. If this happens, the invalid entry's rows and values will be highlighted in red and brought to the top of the list. Correct the error from your spreadsheet and copy it again to proceed to the next step.

 


7. If your class is connected to a school, students who already exist in the School Directory will be detected. Decide whether to:

  1. Update student, add guardians - will add new parents/guardians that are not connected to the existing student

  2. Update student, replace guardians - will add new parents/guardians replacing parents/guardians that are not included in the new spreadsheet

  3. Create new student - will ignore the detected student and create a new one

  4. Skip the student - will skip and do nothing

 

8. Click Apply. Wait a couple of minutes. It may take a while depending on how many students and parent/guardian information you're uploading.


 

Note: If a parent/guardian's email or phone number from your spreadsheet already belongs to an existing SchoolStatus Connect user, we will find that user and connect them to the student. Please note that in some cases, their names may be different from what you copied from the spreadsheet.

Review your Class & School Directory and make sure everyone's there!

All set! Your Class Directory is now updated! 😊

Click here to return to the main page - or ask for help!

 

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