Please follow these steps on how to set up your upcoming Parent-Teacher Conference.
A calendar will appear greyed out
A. Click the drop-down to select the grade you are looking to create the Parent -Teacher Conference for
The calendar will unfreeze in order to select a date
3. Pick a date.
Repeat until you have the number of slots you need on that day and any of the following days in the schedule.
Note: SchoolStatus Connect will automatically remember the duration of the last slot you enter. The minimum number of slots you can add should be the number of students you have in your class. You can add more if needed.
You will quickly see the total number of slots you created across days vs. the number of students in your class in the middle of your screen as well as the number of slots for each day. You can keep moving across the dates by clicking on them or scrolling with the grey arrow.
6. Click Continue on the upper right side of the page
7. You can add more details about your conference and a Google Meet link on the next page if you want to host your meeting virtually.
Note: If this is the first time that you're going to add a Google Meet, you will need to connect your Google Calendar first on your SchoolStatus Connect account. Please click the "Connect Google Meet if you wish to add the Google Meet option.
A pop-up window will appear that will ask you to choose your Google account.
A. Choose the correct Google account
B. Click Continue
Once your Google calendar is connected to your SchoolStatus Connect account, the option to add a Google Meet link to the Parent-Teacher Conference is now available. Please toggle the bar on the lower right side.
Note: If you do not wish to add the Google Meet option leave that option turned off.
The toggle bar should turn green.
8. Review all the details and then click Preview.
9. Click Done.
10. You have an option to announce the Parent-Teacher Conferences on the next page or just click on Im done
Note: Parents will not get notified about the Parent-Teacher Conferences until you announce them, but they can see the Conferences when they go to the "Activities" tab of their account. We recommend announcing the Parent-Teacher Conferences to notify parents and ask them to sign up.
How to announce or send invitations to the Parent-Teacher conference
Announcing the Parent-Teacher Conference Immediately
Once you have completed the above steps in the section 'How to create a Parent-Teacher Conference', you can complete the following steps to announce or send invitations to the Parent-Teacher conference.
Note: If you already have invited the parents to SchoolStatus Connect, you can go ahead and announce the conference times. Announcing conferences will send all invited parents an email or SMS containing your message and the details of the conference itself.
1. Click Announce rather than I'm Done.
This will take you to the Create an Announcement Page:
To learn more about Announcements click here.
Note: If the user has both email and SMS contact details, the default notification method would be via email.
If notifications are not successfully sent to the preferred channel, the system will use the alternative method. For example, if the user's email inbox is full and the notifications are not delivered successfully, the system will send the notifications to SMS.Once the issue behind the failed emails is resolved, and the user’s email status is reset either by the user or by Connect support, the system will revert back to sending communications via the preferred channel - email.
Note: If you have not invited parents to SchoolStaus Connect yet, they will not receive a notification, and they will only see the conferences on the Activities tab when they join.
In this case, we recommend sending the announcement about the conferences after parents have been invited. Here's what it looks like on the parents’ side.
How to announce or send invitations to the Parent -Teacher Conference later
If you do not wish to immediately send parents or guardians invitations to the created parent-teacher conference, steps completed in the previous section 'How to create a parent-teacher conference' you can:
1. Click on Activities and open the Event
2. Click on the 3 black dots
3. Click on Announce
To learn more about Announcements click here.
If you have not used SchoolStatus Connect before and need to invite parents to join for parent-teacher conferences, you might find this article about inviting parents helpful.
How to edit, change or update your conferences
You can edit your Parent-Teacher Conference in order to add and remove time slots.
1. Click Activities
2. Open the Event
3. Click on the 3 black dots
4. Click on Edit
The Create a Parent-Teacher Conference page will open
Note: to remove a time slot click the trash can
On the same dropdown, you can also see the Print option and see exactly who hasn't signed up for the conferences
How to view the Parent-Teacher Conference Sign-ups
1. Click Activities
2. Open up the Event
3. Click the drop-down menu on the right side of "Select Time"
The list of parents who signed up for a slot will show up. It will also show the Google Meet link that is unique per slot.
Note: You can also assign parents to slots yourself if they do not have easy internet access. Please take a look at this helpful article.
The details of the Google Meet will also get added to your Google Calendar.
Clicking on any of the calendar invites will show the details of the call.