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Please follow these steps on how to set up your upcoming Parent-Teacher Conference.
A calendar will appear greyed out
A. Click the drop-down to select the grade you are looking to create the Parent -Teacher Conference for
The calendar will unfreeze to select a date
3. Pick a date.
Repeat until you have the number of slots you need on that day and any of the following days in the schedule.
Note: SchoolStatus Connect will automatically remember the duration of the last slot you enter. We recommend adding more slots than the number of students in your class to ensure families have plenty of opportunities to sign up for your parent-teacher conference.
You will quickly see the total number of slots you created across days and the number of slots for each day. You can keep moving across the dates by clicking on them or scrolling with the grey arrow.
6. Click Continue on the upper right side of the page
7. You can add more details about your conference and a Google Meet link on the next page if you want to host your meeting virtually.
Note: If this is the first time that you're going to add a Google Meet, you will need to connect your Google Calendar first on your SchoolStatus Connect account. Please click the "Connect Google Meet if you wish to add the Google Meet option.
A pop-up window will appear that will ask you to choose your Google account.
A. Choose the correct Google account
B. Click Continue
Once your Google Calendar is connected to your SchoolStatus Connect account, you’ll have the option to add a Google Meet link to your Parent-Teacher Conference. To do this, toggle the switch located in the lower-right corner.
Note: If you do not wish to add the Google Meet option, leave that option turned off.
8. Review all the details and then click Preview.
9. Click Done.
10. You have an option to announce the Parent-Teacher Conferences on the next page or just click on "I'm done".
Note: Parents will not get notified about the Parent-Teacher Conferences until you announce them, but they can see the Conferences when they go to the "Activities" tab of their account. We recommend announcing the Parent-Teacher Conferences to notify parents and ask them to sign up.
How to announce or send invitations for a Parent-Teacher Conference
Announcing the Parent-Teacher Conference Immediately
After completing the steps in the “How to Create a Parent-Teacher Conference” section, you may follow the steps below to announce your Parent-Teacher Conference.
Note: If there are students with guardians in your class in SchoolStatus Connect, you can go ahead and announce the conference times. Announcing conferences will send all linked guardians an email or SMS with your message and the conference details.
1. Click Announce rather than I'm Done.
This will take you to the Create an Announcement Page:
To learn more about Announcements, click here.
Note: Depending on their communication preferences, guardians will receive either an email or an SMS about your conferences.
If notifications are not successfully sent to the preferred channel, the system will use the alternative method. For example, if a user's preferred communication method is email, but their email inbox is full and the notifications are not delivered successfully, the system will send notifications to SMS. Once the issue behind the failed emails is resolved, and the user’s “unreachable” email status is reset on Connect, the system will revert to sending communications via the preferred channel - email.
Note: If you haven’t announced your conference yet, guardians can still find it in the Activities tab of your classroom.
How to announce or send invitations to the Parent-Teacher Conference later
If you don’t want to send invitations to parents or guardians right after creating your Parent-Teacher Conference, you can:
1. Open the Activities tab for your Classroom
2. Find and click your Parent-Teacher Conference
3. Click on the 3 black dots
4. Click on Announce
To learn more about Announcements, click here.
If there are no guardians in your class and you need to add them manually, you might find this article about inviting parents helpful.
How to edit, change, or update your conferences
You can edit your Parent-Teacher Conference to add and remove time slots.
1. Click Activities, and choose your Classroom
2. Open the PTC
3. Click on the 3 black dots
4. Click on Edit
The Edit a Parent-Teacher Conference page will open.
Note: to remove a time slot, click the trash can.
On the same dropdown, you can also see the Print option and see exactly who hasn't signed up for the conferences
How to view the Parent-Teacher Conference Sign-ups
1. Click Activities
2. Open up the PTC
3. Click the drop-down menu on the right side of "Select Time"
The list of guardians who signed up for a slot will show up. It will also show the Google Meet link that is unique per timeslot.
Note: If you need to reserve a space for a guardian - or for any other reason - you can assign a slot to them or to yourself. Please take a look at this helpful article.
Only one guardian can book a time slot per student. If a student has multiple guardians, either guardian may make the booking, but not both. Families can book one time slot for each child in a class.
If your Parent-Teacher Conference has Google Meet enabled, the meeting details will automatically be added to your Google Calendar.
Clicking on any of the calendar invites will show the details of the call.