Navigating Searchlight

Heads up: Groups may not be available to all customers at this time. Get in touch with your CSM to find out more.

With SchoolStatus Connect  users have the ability to build custom searches using any of the criteria synced in SchoolStatus. Data like attendance, discipline, grades, or assessments can be used to build your custom queries.

This Article will cover the below:

• Creating a New Searchlight
• Using a Connect- Made List
• Cloning a List 
• Saving a List
• The Student’s View of a list
• The Map View of a List 

Creating a Student List 

1. From your Homepage click Searchlight
2. Click +New
3. Click Select Field and chose a field from the drop-down

Pro tip:In most cases the first field you should add is Enrollment Status and set the toggle to YES.

4. Click Run

Pro-tip: pay attention to the number of students on the right-hand side after hitting run. This helps determine if the Searchlight is working as intended. 

5. Click +Add Filter

6. Select an additional field from the drop-down menu.

For this example we will choose Grade. You are free to add whichever filters apply to the students you need to identify.  

Pro-tip:  Each time you add a new filter hit Run and see what your numbers look like. This will help you figure out step-by-step if your Searchlight is pulling the data you want it to pull and determine if a specific field is causing an error. 

7. In this case we also need to choose an operator and enter a value next to Grade.

8. Click Save List

9. Click the Dropdown- to select the visibility

10. Add a name

11. Click Save

Connect- Made Lists 

1. From your Homepage select Searchlight
2. Take a look at our pre-built list 

Note: You can use the Clone feature to make a duplicate of the lists, or create a New list of your own.

3.As an example let’s open up 3+ Infractions

1. Query Builder - Design, run and save a list
2. Students -The students who meet your criteria
3. Map - Your list on a map, showing students by home address
4. Actions - Edit, Favorite Clone or Export your CSV
5. Delete -  Delete a list you've created. 

Note: You can't delete lists you didn't create.  

In this example 220 students meet my query criteria students, enrollment_status is true and infractions, agg_school_year is 2020 and infractions, infraction_count is greater than or equal to 3

Cloning a List

Let's clone this list, so we can make changes and save another version. 

1. Click Actions
2. Select Clone 

Editing a List

To Edit the List, use the Query Builder and add a Filter

1. Click Add Filter

2. Choose a condition by which to filter, like Number of Absences

Note: To search a condition to filter, scroll the list or start typing 'abs' to see this parameter appear. 

3. Select a metric. I've selected is greater than or equal to and entered 5.
4. Click Run each time you add a parameter to check your query results. 

Saving a List

1. Click Save List

Note: The default name of a cloned list will be the old title with "(cloned)" at the end

2. Click the drop-down to select the visibility
3. Update the Name of the list 
4. Click Save

Note: The privacy setting defaults to 'Everyone' unless you select from the drop-down to change this

Students View

Take a look at the students on your list as you go or after you've saved. 

1. Click a student's name or picture to pull up his or her Student Card. 

Map View

1. Click Map to display the students by their home  location. 
2. Click a dot to see the student's name; 
3. Click on the student’s pop up to open the Student Card
   
   

Note: The number of student dots plotted on the map may not match the exact number of students in your query.

Pro tip: Save Time and make your Searchlight list straight into a Group by clicking on Make Group

Learn more about Groups here

Click here to return to the main menu- or ask for help!